Wednesday, February 29, 2012

What is the best way to transfer data from one accounting system to another?

I am in the process of switching our company's accounting system from Platinum to Peachtree. I can't import the data because it's inaccurate. I've already set up the chart of accounts, customers, vendors, and inventory items for 2 companies. What is the best way to put actual data in going back at least one year? Should I input each invoice, item by item, etc? The reason this is so difficult is prior accountant kept horribly poor records. Much of the information may have to be pieced together from bank statements. HELP!What is the best way to transfer data from one accounting system to another?
Are you just wanting the detail from 2008 or 2007 too? Either way, keep the level of detail to a minimum. Is there inventory to deal with? Personally, I'd key in the Balance Sheet figures only from 2007. When you do cash you'll have to make sure to separate the outstanding checks and deposits. Then enter 2008 invoices, checks, receipts, deposits etc. I've never heard of Platinum, but Peachtree isn't very forgiving nor very user friendly. You can only have two years open at a time. Given this, would it be better to wait and start Peachtree in 2009? Do you really need one year worth of detail?What is the best way to transfer data from one accounting system to another?
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What is the best way to transfer data from one accounting system to another?
You should ask your accountant firm what they would do in regarding the accounting part of the question. Regarding the technical aspect, you should use a data conversion tool to extract the data from, cleanse/transform the data and insert it into the Peachtree database. Several tools are available, among them EMANIO's Unite!.

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